Qvinci is used in a wide range of industries, including accounting firms, franchises, dioceses, and multi-entity organizations. Any business (including their accountants and advisors) that manages financial data from multiple locations or entities can benefit from the Qvinci solution.
Qvinci is a financial management solution designed to touch on every aspect of business, delivering benefits to all stakeholders and accelerating overall transparency, collaboration, compliance, profits, and expansive growth. This patented solution automates processes and workflows like the collection, consolidation, and mapping of location data into a single, defined Standard Chart of Accounts, providing near real-time access to the actionable insights that matter most.
Of course. Qvinci can be tailored to meet the specific needs of different organizations and business models.
Qvinci gives you access to detailed insights into each location’s performance. Using your Wellness Dashboard, you can view graphical representations of the financial data for any client or reporting location that has been set up to view. The dashboard may be run on a single location at a time or multiple ones for a consolidated view and benchmarking.
You can also use the KPI Scorecard, a customizable business intelligence tool designed to help you analyze performance and simplify your understanding of which locations are performing well and which require attention.
Yes. The administrator can hide the benchmarking capabilities from users at any level while still being able to use the feature by headquarters.
Qvinci allows users to compare themselves to similar entities within their organization. Benchmarking filters can be financial or non-financial, allowing for apples-to-apples comparisons. For example, individual locations are able to see how they stack up against the top 10 percent of performers in their system on a line-item basis. This feature has been developed to maintain user anonymity. If a user sets filters such that fewer than 15 other locations fall into the group, no results will be returned. This prevents users from “backing into” someone else’s financials.
You can set custom KPIs based on your own ecosystem metrics in Qvinci. You can also use Qvinci’s Jumpstart Gallery to gain immediate access to more than 180+ on-demand yet customizable business intelligence, predictive analytics, cashflow forecasting, and financial reporting templates on a per-location or consolidated basis. Qvinci also has an expert custom report-building team to help with highly sophisticated reporting needs.
Yes! Qvinci supports multi-currency conversions for QuickBooks Desktop and utilizes XE for conversion rates, making it a great tool for franchises and organizations operating in international markets. Qvinci is designed to make scaling across multiple locations quick and easy. Large-scale organizations interested in making a deployment as seamless as possible can look into our 30-day QuickStart program.
“Near real-time” is a term you see used a lot these days in reference to data. In the context of Qvinci, “near real-time” refers to how quickly your location data updates in Qvinci’s environment. By calling it “near real-time” and not “real-time,” we are just being transparent and accounting for the very brief amount of time it takes to send and process the data.
When using the proprietary Qvinci Sync App, accounting files at any location can sync up with your consolidated data every time the accounting file is opened. If a user leaves a file open overnight and into a new calendar date, the system triggers an automatic sync for that file the next day.
Some apps that integrate with Qvinci, including QuickBooks Online and Xero, do not work with the Sync App. Data from these apps are automatically synced to your centralized dashboard overnight Central Time every night through Intuit/Xero’s API.
Keep in mind that your users can run additional manual syncs at any time throughout the day. Excel files are always synced manually and can be synced as often as desired, even multiple times per hour.
File syncing works in one of three ways: 1) When a file is opened via the Qvinci Sync App, 2) Automatically overnight Central Time each night via Intuit/Xero’s API and 3) Manually. The sync method used for an accounting file depends on what program it is associated with. Files in QuickBooks Online, Xero, and other similar financial files are linked to a user account and then automatically synced each night. Files in QuickBooks Desktop use the Sync App.
This app runs in the background on a computer and syncs with your Qvinci account every time they are opened. (The Sync App is linked to the file and not the file’s location, so if someone changes the file name, as long as the Sync App is running, the file will sync.) Any users who want to update files manually can do so throughout the day as often as they like. NOTE: Excel files always need to be updated manually.
Once a QuickBooks Online or Xero file is linked, no user interaction is required as the data will sync automatically every night Central Time. Once a QuickBooks Desktop file is linked, no user interaction is required.
A daily background sync keeps financial data up to date, with a sync occurring once daily when the user opens the data file. In both of these scenarios, a user can also manually sync at any time. A location using Excel must manually update the financials and sync whenever a data refresh is required.
Your Qvinci account is always populated with the latest synced data from your clients or reporting locations. You can run consolidation reports of this up-to-date data at any time, multiple times per day.
No, you don’t. Qvinci integrates with your existing software platforms and syncs the data from those platforms into your Qvinci account.
The actual onboarding and training of Qvinci happens very quickly, in general. For accountants, companies, franchises, or organizations with 50-100 files, training and onboarding can happen in just a handful of hours, while those with thousands of files might need up to 48 hours.
Once the software is up and running, you also want to consider onboarding and training your team on Qvinci.
For companies that want to onboard Qvinci across an entire ecosystem and get locations onboard as quickly as possible, we offer a QuickStart program that includes training and onboarding of personnel and can get your entire organization up and running on Qvinci in 30 days.
A successful Qvinci onboarding and training does not require that you allocate extensive resources to the process. Qvinci offers onboarding services where we do all the heavy lifting. You just complete a template with your organization’s information, and we do the rest!
The power of Qvinci lies in its ability to consolidate financials, even if each contributor uses their own account names and line items. Qvinci’s patented account mapping functionality allows administrators to map line items to a standard form for consolidated reporting while still maintaining files in their native form. Reports in Qvinci can be viewed either with the Standard Chart of Accounts or with the native account names and line items.
Qvinci integrates with QuickBooks Online and Desktop (including hosted versions), Xero, and Excel.
Qvinci does not require that you copy data or migrate data into our system. It works via our proprietary API process, meaning that Qvinci communicates with your data sources and accesses only the data it needs.
You don’t need to do much! We take care of all the heavy lifting for you. Qvinci’s proprietary API process makes it easy to pull all location financial data into your data warehouse for further analysis.
Qvinci is an affordable, cloud-based financial management solution with monthly and annual subscription models and no contracts. We charge on both a per-file and per-class basis. The price includes daily synchronization with your accounting software, an unlimited number of users, as well as unlimited support from our friendly and expert Customer Success managers. We also offer annual subscription discounts. Please contact Qvinci for custom pricing.
Yes! We offer “monthly,” “annual,” and “by-class” subscriptions. Please read more about the “By-Class” Subscription and Class Pricing Policy by clicking here.
Unless a written contract is executed, our subscription model operates on a month-to-month or annual basis chosen by the customer during the account setup and onboarding process. If a written contract is executed, the terms and conditions of that contract shall apply. When canceling a subscription, we require all customers to provide a minimum of thirty (30) days advance written notice of their intent to cancel a subscription. Otherwise, we will charge the customer for the full subscription for the next applicable period. Cancellation of a subscription shall be effective at the end of the subscription period following the expiration of the thirty-day (30-day) notice period. There shall be no mid-period cancelations permitted, whether a monthly or annual subscription.
Our customers typically see significant ROI almost immediately. This is because Qvinci automates the collection, consolidation, and mapping of location data into a brand-defined Standard Chart of Accounts. With our powerful suite of automated and customizable performance tools, customers can gain razor-sharp insights into their clients and operations, all while growing a culture of transparency, collaboration, compliance, profits, and expansive growth. These are the main drivers of ROI across any organization.
Qvinci is designed to give your users as easy and intuitive an experience as possible. Because of our user-friendly UX/UI, your team will not need much training. Our QuickStart program is a good way to ensure everyone is onboarded quickly and easily.
Qvinci is designed to be low maintenance from an IT perspective, and you will not need to commit extensive resources to maintain the solution. All updates are run by the Qvinci team automatically throughout the year.
Once users are set up in Qvinci, they have to do very little. Most files sync automatically with Qvinci. Only Excel requires manual syncing.
Yes! Qvinci makes it easy for you to create custom dashboards for your specific needs.
Access to files is restricted. When a user logs into their dashboard, they can only see account-level, non-fraud-sensitive data. It is not possible for a user to view another user’s financial data without the administrator granting permission and access.
Yes. Organizations with area, regional, or business unit managers can set up Qvinci so a manager can only see their set of companies or locations.
Our clients handle objections from individual locations in different ways. Some fall back on their legal agreement and require all their locations to use Qvinci for automatic syncing. Others allow locations to sync an Excel file rather than syncing their QuickBooks (or Xero, etc.) file directly. This solution works well with locations that are hesitant to have the head office exposed to their financial records automatically. Finally, Qvinci is valuable even if some locations are not automatically syncing, so some clients opt to deploy Qvinci at a subset of locations (e.g., 49 out of 50 sites).
Taking part in our QuickStart program can also help encourage adoption. This program works as a “proof of concept” in its early stages, demonstrating Qvinci’s benefits at a few locations. With this information in hand, you can then more easily encourage other locations to adopt Qvinci.
Absolutely. You can book support and services online on topics as diverse as location onboarding, general account training, and using reports and libraries. You can also contact Qvinci to schedule specialized support and services anytime.
We run updates on our software throughout the year and release new features and functionality on a regular basis.
Qvinci is a financial management solution designed to touch on every aspect of business, delivering benefits to all stakeholders and accelerating overall transparency, collaboration, compliance, profits, and expansive growth. This patented solution automates processes and workflows like the collection, consolidation, and mapping of location data into a single, defined Standard Chart of Accounts, providing near real-time access to the actionable insights that matter most.
Of course. Qvinci can be tailored to meet the specific needs of different organizations and business models.
Qvinci gives you access to detailed insights into each location’s performance. Using your Wellness Dashboard, you can view graphical representations of the financial data for any client or reporting location that has been set up to view. The dashboard may be run on a single location at a time or multiple ones for a consolidated view and benchmarking.
You can also use the KPI Scorecard, a customizable business intelligence tool designed to help you analyze performance and simplify your understanding of which locations are performing well and which require attention.
Yes. The administrator can hide the benchmarking capabilities from users at any level while still being able to use the feature by headquarters.
Qvinci allows users to compare themselves to similar entities within their organization. Benchmarking filters can be financial or non-financial, allowing for apples-to-apples comparisons. For example, individual locations are able to see how they stack up against the top 10 percent of performers in their system on a line-item basis. This feature has been developed to maintain user anonymity. If a user sets filters such that fewer than 15 other locations fall into the group, no results will be returned. This prevents users from “backing into” someone else’s financials.
You can set custom KPIs based on your own ecosystem metrics in Qvinci. You can also use Qvinci’s Jumpstart Gallery to gain immediate access to more than 180+ on-demand yet customizable business intelligence, predictive analytics, cashflow forecasting, and financial reporting templates on a per-location or consolidated basis. Qvinci also has an expert custom report-building team to help with highly sophisticated reporting needs.
Yes! Qvinci makes it easy for you to create custom dashboards for your specific needs.